Program Plan and Evaluation
Program:___________________________________ Date(s): _____________________________________
Location(s): ________________________________________________________________________________
Program Plan (Completed by: _______________________________________________ Date: _____________)
Program Objective: ____________________________________________________________________________
____________________________________________________________________________________________
Means for achieving objective: ____________________________________________________________________
____________________________________________________________________________________________
Means for measuring objective: ____________________________________________________________________
_____________________________________________________________________________________________
Items Needed to Implement program: ________________________________________________________________
_____________________________________________________________________________________________
Critical Tasks Due Date
_______________________________________________________________________ __________________
_______________________________________________________________________ __________________
_______________________________________________________________________ __________________
Program Evaluation (Completed by: ___________________________________________ Date: ____________)
Participants: _____ Youth _____ Adults _____ Teams _____ Other (____________________________)
Personnel Expenses:
Position Title Burden Rate Hours Worked Extended Costs
________________________ _____________________ ____________________ ______________
________________________ _____________________ ____________________ ______________
________________________ _____________________ ____________________ ______________
________________________ _____________________ ____________________ ______________
Contract/Commodity Expenses:
Item Unit Cost Quantity Extended Cost
________________________ _____________________ ____________________ ______________
________________________ _____________________ ____________________ ______________
________________________ _____________________ ____________________ ______________
________________________ _____________________ ____________________ ______________
Revenue:
Fee Quantity Extended Revenue
________________________ _____________________ ____________________
________________________ _____________________ ____________________
Program Summary:
A. Personnel
A. $ _______________
B. Contracts/Commodities
B. $ _______________
C. Total Program Expenses
C. $ _______________
D. Total Program Revenue
D. $ _______________
E. % of Cost Recovery
E. _______________%
F. Number of Participants
F. $ _______________
G. Cost/Participant (expense divided by number of participants)
G. $ _______________
Were objectives met? __ Yes __ No Explain:_______________________________________________________
___________________________________________________________________________________________________
Recommendation for next year: ___________________________________________________________________________
___________________________________________________________________________________________________
Below is an example of a Program Budget for the St. Patrick's Day Parade. The parade program budget would be two line items in a larger parks and recreation department's annual budget. One line item entry for revenues and one line item entry for expenses in the larger annual budget.
Revenues
| Business Entries (13 @ $100/entry) | $1,300.00 |
| Other Entries (34 @ $35/entry) | $1,190.00 |
| Beanie Baby raffle | $ 151.00 |
| City of Sedona (bleachers) | $2,400.00 |
| Donations | $2,600.00 |
| Lumber (in-kind donation) | $ 130.00 |
| Rainbows End T-shirt (donation) | $ 400.00 |
| Port-a-pottie (donation) | $ 125.00 |
| Total Revenue | $8,296.00 |
Expenses
| Awards | $ 683.55 |
| Balloon Cart 42 dz balloons/2 rolls ribbon = $76.85 1 helium tank @ $60.00 2 Leprechaun Costumes @ $30 ea |
$ 196.85 |
| Band Stipends ($250 ea) | $ 250.00 |
| Barriers | $ 100.00 |
| Bleachers (Grand Stand) | $2,400.00 |
| Caution Tape (3 @ $30/roll) | $ 65.54 |
| Dignitary Lunch Certificates | $ 120.00 |
| Insurance (Main Street Rider) | $ 179.00 |
| Lumber | $ 130.00 |
| Maps (City of Sedona) | $ 34.00 |
| Permit (Sedona Special Use) | $ 75.00 |
| Port-a-potties (4 @ $125ea) | $ 375.00 |
| Printing & Mailing 325 entries (copies = 48.75/postage=60.60) Stationary & envelopes ($203.98) |
$ 500.00 |
| Public Address System | donated |
| Shuttles (3 x 8hrs @ $175/4 hours) | $ 817.00 |
| Volunteer T-shirts (50 @ $5.75 ea) | $ 350.00 |
| Expenses Subtotal | $6,479.92 |
| Net Profit/Loss | $1,816.08 |
[Class] [Creative Fiscal Management Lesson]
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