assignments spring 8 week

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Assignments - Fall 2013

(8 week course / March 11 - May 10)

Assignment Directions: You will create the following assignments for an existing municipal recreation/community/intergenerational center and serve as the Center Director. Be sure you are the director for a municipal community recreation center, NOT a park and recreation department/district.

A municipal government describes a local political unit such as a town or city that provides direct community services such as public works (street maintenance and refuse service), police and fire protection, education (K-12) and parks and recreation facilities and services.

ALL the PRM 426 assignments are based on you as the Director of an existing year round MUNICIPAL (city or county) recreation/community/intergenerational center. You must base ALL assignments on the same Center as identified in Assignment 1 (Mission Statement and Goals & Objectives). DO NOT submit any assignments based on a commercial (business) or non-profit (YMCA & Boys and Girls Clubs, etc) organizations.

Students MUST submit assignments, as a single file/document, via email as a Microsoft Word document (.doc or .docx) or (.rtf) attachment. No late assignments will be accepted.

For ALL PRM majors, these assignment should be saved and placed in your PRM Professional Portfolio.

Assignments Format:

Use the American Psychological Association's Publication Manual (6th ed) format (margins, font size, citations, etc).

Title Page:	Include the name of the assignment, the class prefix and number, your name and the date.
Font:	Times New Roman, Ariel or CG Times
Font Size:	12 points
Margins:	1inch, top and bottom - left and right. (Hint. In MS Word, select "File"; select "Page Setup"; select 1 inch (1") in the Top; Bottom; Left; Right; boxes; then ok).
Justification	All text is Left justified
Print Color:	Black
Line Spacing:	Double space
Page Numbers	Number pages at the top right, do not number the first (title) page (Hint. In MS Word; select Insert; select "page numbers"; deselect the box "show number on first page"; select "format"; select "start at;" select zero in the box; then ok; ok).
Pictures:	Do not include any pictures in the assignment.

Spelling counts, any misspelled words will automatically reduce your grade by 5 points.

Submit assignments to the course facilitator using a MicrosoftWord format (.doc), (.docx) or (.rtf), as an email attachment.

HOW TO CREATE AN E-MAIL ATTACHMENT

	Create your paper in MicrosoftWord as you would normally do.
	Save the document as .doc; .docx or .rtf file.
	Save the paper (file) to your hard drive (drive "C" usually in "My Documents") or to a disk (usually your A drive or flash drive).
	Open your e-mail program.
	Create a new message to your Instructor (charles.hammersley@nau.edu)
	Somewhere in your e-mail program is "Attach file to new message" or something like it. Different e-mail programs use different wording.
	Click on the attach command.
	A box will appear and ask for the file name. You can select it from drive "C" , my documents, or the "A" drive if you saved your paper to that drive, or where ever you saved the file.
	That's all there is to it. The paper is now attached to the e-mail so just hit the Send button.

Please contact me if you are having any trouble with your email.

ASSIGNMENTS:

All of the assignments build on the information provided in the previous assignment. So all of your information must be consistent from one assignment to the next. For example your Budget assignment will be based on some of the employee information from the Staffing assignment.

Please keep this in mind as you begin to develop your next assignments.

As the Director of a full time, year-round municipal recreation/community/intergenerational center, submit the following assignments:

Assignment 1: Mission Statements and Goals and Objectives (5 pts)

Deadline: Friday, March 15 by midnight

The first assignment (Mission Statement and Goals & Objectives is a difficult assignment. It seems to be very hard for students to pay attention to the basic requirements of an objective:

It must be measurable and have a time frame. For example

Program objective: To create one new teen Jazzersize class by August 2011.

To be measurable you need a number in this case "one teen Jazzersize class" and a time frame "by August 2011."

Goals are not measurable and would go something like:

Program Goal: To provide outstanding fitness and wellness programs and activities to our community.

It is not measurable so it is a good goal. This seems easy but proves very difficult to most students.

Directions:

A. Include the name of the recreation center, the name of the director (your name) and the recreation center's address (street, city and state). You may make up this information if you are not using a real recreation center as your example.

NOTE: You must keep this same recreation center and address for ALL of the following assignments.

B. Write an agency mission statement . Be sure to include the name of your recreation center in the mission statment.

C. Prepare one goal and two (2) objectives for each of the following areas:

	Program;
	Staff;
	Facility;
	Finance; and
	Marketing.

Submit this assignment attached to an email as a single file or document.

Assignment 2: Staffing Plan (10 pts)

Deadline: Friday, March 29 by midnight

A. Develop an organizational chart for your recreation center. Organizational charts are physical representations of the structure of an organization. They include an identification (job title) of each position in the organization with its position relative to other members of the organization. The chart can identify the hierarchical structure of the organization, the layers of authority and responsibility, and the chain of command for receiving and delivering information.

The recreation center director is the top of the organizational chart. ALL employee positions in your recreation center (full and part time) must be included in the organizational chart. Be sure to identify each job title in the organizational chart as full-time or part-time. If you have multiple employees in the same job title such as lifeguards then you must indicate the number of employees by using the job title and then the number of employees such as Lifeguards (8).

The organizational chart must include at least six staff members. Only paid employees are shown on an organizational chart. Do not include employee names, just the job titles. Do not include any volunteers.

Hint: Try to keep the employees between 6-10 or the Budget assignment will become much more difficult with more employees.

You may use information from online job description, but be sure to submit the assignment in the required format/outline and make the necessary adjustments to fit your recreation center.

Hint: Microsoft Word and PowerPoint (2007) have a good tool for the organizational chart. Select SmartArt and then Hierarchy in either program. Be sure to pick an organizational chart that is appropriate for a municipal recreation center.

B. Write a detailed job description for one (1) full-time and one (1) part-time employee positions. Use the same headings/outline as the sample.

C. Write a detailed job announcement, for one (1) full-time and one (1) part-time) position. Use the same headings/outline as the sample.

* Note: For this assignment be sure your organizational chart represents a recreation center (not a department) and all employees (minimum of six) are represented on the organizational chart. Do not submit a job description or announcement for a position that is not on the organizational chart.

You may use some of the information from the online job descriptions you have found, but be sure to submit the assignment in the required format/outline and make the necessary adjustments to fit your recreation center. Follow the sample formats for the position descriptions and job announcements.

Submit this assignment as a single file or document.

Assignment 3: Operations & Maintenance (O&M) Line Item budget for ONE MONTH. (15 pts)

Deadline: Friday, April 12 by midnight

A. Prepare a line item budget for the Community Center for one month.

Submit the budget on ONE Excel spreadsheet. There are three page tabs at the bottom of the Excel worksheet.

	Use Sheet 1 for the Original Operations and Maintenance (O&M) Budget;
	Use Sheet 2 for the Alternate O&M Budget (Original budget with a 10% budget cut (Expenses). Must include justifications for each expenses line item cut/reduced).
	Use Sheet 3 for the Capital Budget, include at least four (4) capital items.

Revenues and expenses must include:

Separate line items for 10 activities/classes/programs selected from the Activity List or make up your own. Important: Each line item for revenue should include the description (swing dance @ $45/person x 20) and then the total $900.00). You may only have a maximum of ten (10) programs/activities and two (2) auxiliary revenue sources, see sample O&M budget.
Separate line items for each employees shown in the organizational chart. If you have multiple employees in the same job title such as Lifeguard, for that line item you must indicate the number of employees by using the job title and then the number of employees such as Lifeguards (8).
Separate line items for all payroll taxes and benefits (See types of benefits).
Separate line items for all sources of income (projected revenue, NO GRANTS OR DONATIONS MAY BE USED).
Include all projected expenses.
Budget revenue must meet at least a 40% cost recovery of your overall budget expenses. This means the total revenues must be 40% of the total expenses in the O&M budget.
Prepare an alternative budget that represents a 10% budget cut and a justification. The alternate budget is the original O&M budget with all the same line items, but you have to select specific expense line items to reduce or cut and include a justification for each. The reductions must be 10% of the original O&M budget total expenses.

Sample O&M and Alternate O&M Line Item Format

B. Develop a separate Capital Budget for equipment or items which cost over $1,000 and last more than 3 years. The Capital budget must have at least four line items and extend over a 3 to 5 year period.

Sample Capital Budget

Submit this assignment as an Excel file.

Assignment 4: Disciplinary Procedures (5 points)

Deadline: Friday, April 19 by midnight

A. Write a memo to your staff including the Employee Discipline Procedures (See Module 9 - Personnel Procedures and Practices). The disciplinary procedure should address the disciplinary process and procedures for the agency. Be sure to use the correct business format for a memo.

Submit this assignment as a single file or document.

Assignment 5. Preventing Workplace Harassment Training (10 pts)

Deadline: Friday, April 26 by midnight

A. Go to the Preventing Workplace Harassment Online Training program.

	Select: Continue;
	Select: First Time User;
	Select: Supervisory
	Complete the online training course and submit your "Certificate of Completion" to the course facilitator via paper, fax or digital format. To submit the assignment via email, save the "Certificate of Completion" as a MicrosoftWord .doc file or a graphic .jpeg or gif file and attach it to an email.
	Your grade will be the one appearing on the "Certificate of Completion."

Submit this assignment as a single file or document

Assignment 6. Complete a Recreation Grant Application: (15 pts)

Deadline: Friday, May 3 by midnight

A. Submit an actual recreation grant application. The purpose of this assignment is to have you locate a recreation grant source (web search); determine if your agency is eligible for the grant; and fill out a grant application. Usually you will only fill out the first page with the contact information and there is usually a request for a brief description of your grant project.

You need to set aside enough time for the grant research. You have to locate a grant for a municipal recreation center. This is the key point of the assignment. A municipal recreation center is local government, not a 501 (c)(3) – non-profit.

You MAY NOT USE any Community Development Block Grants (CDBG).

Hint: Look at state agencies (in your state) or national sports associations for possible grants.

: Be sure your agency meets all of the eligibility requirements for the grant you are applying for, or no points will be given.

You MUST include all of the following information:

	The complete grant guidelines, eligibility guidelines, criteria or limitations; (DO NOT include the entire grant manual, you must extract just the eligibility guidelines and include them in your paper).
	Grant application, usually you will only fill out the first page with the contact information and there is usually a request for a brief description of your grant project. You may skip information such as: last year budget, copy of non-profit certificate, list of Board of Directors, and previous years annual report; and
	A complete reference in the APA style.

References: All references must be APA style and submitted with each assignment. Sources may include:

	Books
	Professional magazines & journals
	Professional interviews
	Internet sites
	Recreation Organization/Agency literature/policies

Grant Assignment Grading

	If you do not include the eligibility guidelines/criteria, the grade is a zero (if there is no eligibility guidelines/criteria pick a different grant).
	If you submit a grant you are not eligible for, the grade is a zero.
	If you do not include a correct reference for your grant, the grade is a zero (I have to be able to confirm that this is a valid grant).
	If you do not include the grant application (usually the first page which includes a brief description of the project and at least a project budget total), the grade is a zero.
	If you submit a grant that you are eligible for, but your grant project does not meet the grant criteria, the grade is a 50.
	If I cannot clearly determine if you are eligible for the grant you submit, the grade is a zero.

Submit this assignment as a single file or document.

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