campus students special event assignments

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Assignments - Campus Students ONLY

NAU Campus Students Special Event Requirements:

All PRM 325 Campus students are required to participate in ALL of the following Special Events.

	St. Patrick's Day Parade - Saturday, March 15 - Sedona, AZ - Sedona Main Street Program, sponsor
	Shamrocks in the Red Rocks Road Race - Saturday, March 15 - Sedona, AZ - NAU Parks & Recreation Club, sponsor
	Verde River Canoe Race - Saturday, March 29 - Camp Verde, AZ - Camp Verde Parks & Recreation Department, co-sponsor

Optional Special Events: Extra Credit

Le Grande Tour Bike Challenge, Casa Grande - Saturday. March 1 - Arizona Parks and Recreation Association

Group Project : Campus Students will be assigned to a "Project Team." Each project team will be completely responsible for developing one of the community special events (see Class for more information on Project Teams). The areas of responsibility will include most of the following:

	Request for Proposals/Applications/Permits
	Entertainment
	Promotions & Marketing
	Sponsorships
	Volunteer recruitment and coordination
	Event Preparation and Delivery (day of event, ALL students will participate on-site for ALL events)
	Public/Event Safety

Students will work with event organizers and sponsors to create and implement the tasks associated with their particular area.

Campus Students Special Event Projects

Students have been assigned to a "Project Team" in the list below. Each project team will be completely responsible for developing one of the community special events. The areas of responsibility will include most of the following:

Request for Proposals/Applications/Permits

Entertainment

Promotions & Marketing

Sponsorships

Volunteer recruitment and coordination

Event Preparation and Delivery (day of event, ALL students will participate on-site for ALL events)

Public/Event Safety

Project Team Assignments

St. Patrick's Day Parade	Shamrocks in the Red Rocks Road Race	Verde River Canoe Challenge
Ozuna, Matt	Ream, Natalie	Sherman, Emily
Smith, Tyler	Stanley, Brittani	Weber, Megan
Bunting, Matt	Borstad, Melanie	Downes, Michael
Gadsden, Melanie	Guy, Jarod	Hays, Justin
House, Joshua	Johnson, Robert	Johnson, Samantha
Kelly, David	Schmidgall, Matt	O'Keefe, Kelli
Cave, Robert	Clinton, Jaron	Durocher, Curtis
Middleton, Richard	Russell, Matt	Levitt, Ryan
Lessig, Bill	Jensen, Duane
Dougherty, Christina

Project Team Positions

Each Event Team must fill the following positions:

Parade	Event Duties	Road Race	Event Duties	Canoe Challenge	Event Duties
	Signage & Facilities & Equipment		Administration		Personnel & Volunteers
	Promotions & Sponsorship		Personnel & Volunteers		Facilities & Equipment
	Personnel & Volunteers/ Dignitaries		Facilities & Equipment		Transportation
	Administration		Promotions& Sponsorship		Administration
	Transportation		Budget		Safety & Security
	Safety & Security		Safety & Security / Transporation		Promotions& Sponsorship
	Budget		Signage		Budget
					River Safety & Rescue
					Signage

Student Event Journal

Each student will maintain a Special Event Journal. This Journal will contain ALL of your activities related to your assigned event responsibilities. Activities may include:

Phone log: be sure to list the contact name; phone number; date; reason for call; total time spent on this activity

Meetings: be sure to list the contact name(s); location of meeting; date; reason for meeting; total time spent on this activity.

Organizational time: be sure to list the activity (creating budget, promotional materials, event schedule, site visit, etc.), location of activity, total time spent on the activity.

Errands: be sure to list your time spent on gathering materials, equipment, supplies; business names & locations; date.

Evaluation: The report should also include specific suggestions on how the event may be improved

what worked well;

what didn't work very well;

what didn't work at all; and

specific suggestions on how the event may be improved.

Email your Event Journal to the Instructor within five (5) days of the event date.

Note: The journal will be a major factor in determining your grade for your assigned special event.

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