Verde River Canoe Race Information

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Verde River Canoe Challenge Information

Location: The race start is on Route 260, at White Bridge Park, just east of Camp Verde. The end of the race is at Beasley Flats, a National Forest Service Recreation Area approximately 10 miles downriver from the start. A seven mile check point is located at the Clear Creek parking area.

Past Event Participant Data:

	April 1, 2000: 18 boats & 27 racers
	March 31, 2001: 40 boats & 65 racers
	March 30, 2002: 52 boats & 79 racers
	March 29, 2003: 88 boats & 124 racers
	March 27, 2004: 114 boats & 171 racers
	April 2, 2005: 94 boats & 142 racers
	April 1, 2006: 88 boats & 118 racers
	March 31, 2007: 133 boats & 185 racers
	March 29, 2008: 147 boats & 210 racers
	March 28, 2009: 182 boats & 256 racers

Event Date: Saturday, March 27, 2010

Event Start Time: 10:00 am / Shuttles from Beasley Flats begin at 7:30 am. Last shuttle leaves Beasley Flats at 9:30 am.

Event Categories: Competitive Division

Men's solo canoe

Men's tandem canoe

Women's solo canoe

Women's tandem canoe

Coed tandem canoe

Men's Kayak

Women's Kayak

Event Categories: Recreational Division

Men's solo canoe

Men's tandem canoe

Women's solo canoe

Women's tandem canoe

Coed tandem canoe

Family canoe (adult and youth 12 or under)

Men's Kayak

Women's Kayak

Inflatables - tandem

Inflatables - solo

Sit-on-tops

Open

Verde River

Capsize at Clear Creek

River Gradient: 10 feet per mile

River Difficulty: Novice, Class I, II, & III (depending on water level)

River Flow Levels: minimum 140 cfs / maximum 1,000 cfs (river levels between 600 and 1,000 cfs would be limited to experienced boaters only, due to safety concerns).

Race Day River Flows:

	April 1, 2000: 450 cfs
	March 31, 2001: 204 cfs
	March 30, 2002: 148 cfs
	March 29, 2003: 346 cfs
	March 27, 2004: 145 cfs
	April 2, 2005: 451 cfs
	April 1, 2006: 179 cfs
	March 31, 2007: 144 cfs
	March 29, 2008: 550 cfs
	March 28, 2009: 162 cfs

Save the Verde (Center for Biological Diversity)

Current Verde River flow information: http://az.waterdata.usgs.gov/nwis/uv?site_no=09506000

NRCS Snow Precipitation Chart: http://www.wcc.nrcs.usda.gov/cgibin/snowup-graph.pl?state=AZ

2009 Online Registration: http://www.active.com/event_detail.cfm?EVENT_ID=1692368

Event Title Sponsor: Salt River Project

Event Organizers: Camp Verde Parks and Recreation Department, Joseph Perez, Recreation Supervisor, 395 S. Main Street, Camp Verde, AZ 86322.
Phone: (928) 567-0535 ext. 132     Fax: (928) 567-1540
E-mail: jperez@cvaz.org   Web Site: http://www.cvaz.org/parks/parkshome.htm

Northern Arizona University, Parks and Recreation Management Program, Dr. Charles Hammersley, PO BOx 15016, Flagstaff, AZ 86011-5016
Phone: (928) 523-6655 Fax: (928) 523-2275
E-mail: charles.hammersley@nau.edu

Permit Required: Special Use Permit, United States Forest Service, Prescott National Forest,

	Cortez Office, Bruce Fahrni, 344 S. Cortez, Prescott, AZ, 86303-4398 phone: (928) 443-8070 fax: (928) 443-8008 e-mail: bfahrni@fs.fed.us
	Verde Ranger District, Karl McCormick, PO Box 670, General Crook Trail, Camp Verde, AZ 86322 Phone: (928) 567-4121 fax: (928) 567-1179
	Dexter Alan, USFS River Ranger, 928-203-7503 email: dexterallen@fs.fed.us

Background Information: This event was initially planned in 1999 but the water level was too low to hold the event. The first year for the Canoe Challenge was 2000. It was modeled after the Adobe Whitewater Club's Mothers Day Race in Pilar, NM. Event insurance is provided by McKay Co.

ADA Information: In compliance with the Americans with Disabilities Act, this agency/event does not discriminate on the basis of an individual's disability. If special accommodations are required to participate, please notify us during pre-registration.

	Forms & Letters
	Canoe Challenge Timeline
	River Description
	Verde River Map
	Canoe Challenge Logo; 2000; 2001-02; 2003; 2004; 2005; 2006; 2007; 2008; 2009

Project Team Organization

Each of the following activities needs a coordinator. The coordinator will assign duties, follow-up on assignments and ensure the committee duties are met by the due dates.

Administration

Prepares entry forms and creates the Active.com registration site.

Tracks pre-registration and registration entries

Submits and tracks U.S. Forest Service special-use permit.

Works with CV Parks and Recreation on the ACA sanction application

Prepares mailing list from past VRCC entries

Contact Joe Perez to bring the cash box & $300 in change to the race day registration table.

Budget

Prepare a complete pro forma budget, include all expenses and revenues.

Sponsor & Exhibitor Host

Meet and greet sponsor (SRP) attendees (arrange shuttle & get sponsor t-shirts ready)

Organize exhibitor spaces (White Bridge and/or Beasley Flats

Evaluation

Develop surveys to evaluate the canoe challenge participants.

Conduct the survey and tabulate the responses.

Prepare a report on the results for the Canoe Challenge committee.

Event Safety & Security

Prepare traffic control (pedestrians and vehicles) plan. Identify number of volunteers necessary to implement plan, lost child plan, injured/ill person, fire, and on-river emergency/rescue, and security.

Determine location for first aid stations (White Bridge, Clear Creek, & Beasley Flats).

River Safety & Rescue (Dr. Hammersley will prepare this information)

Prepare river safety information flyer for participants.

Establish safety requirements for all participants (PFD's etc)

Organize on-river safety boats during race.

Identify race safety checkpoints (Clear Creek)

Prepare an equipment list for safety items.

Facilities & Equipment

Identify all facilities and equipment necessary.

Identify the sources for acquiring the necessary equipment (Camp Verde Parks & Recreation Dept.).

Prepare start and finish lines

Get stopwatches and race clock (Dr. Hammersley)

Set-up race registration desk at the start line and timing tables at the finish line and water table at Clear Creek.

Personnel/Volunteers

Identify the total number of volunteers necessary to implement the event.

Create a master contact list, name, address, phone, e-mail, for all volunteers.

Track the attendance and hours for all volunteers.

Program

Organize the race start and finish locations.

Prepare/order racer identification numbers (Rainbow Systems.com) and provide them, with duct tape, to the racers on race day.

Promotions & Sponsorship

Identify all potential sponsors and solicit their contributions.

Write sponsor/donor thank you letters

Prepare race t-shirts (design and vendor)

Contact businesses in Northern Arizona with canoe race information flyer

Prepare canoe race information flyer

Prepare media release

Develop marketing plan

Create/order and price race awards necessary.

Signage

Create/order the following signs: Race Start, Race Finish and directional signs (4) from the start to finish.

Determine the number, construction, and cost of signs necessary

Post signs on race day

Transportation

Prepare a parking plan to handle the cars for spectators and entrants.

Prepare for parking control with volunteers.

Prepare a shuttle system to get the entrants to drop off their canoes at put-in drive their vehicle to the take-out and get a shuttle back to the put-in.

[Class]

	Prepares entry forms and creates the Active.com registration site.
	Tracks pre-registration and registration entries
	Submits and tracks U.S. Forest Service special-use permit.
	Works with CV Parks and Recreation on the ACA sanction application
	Prepares mailing list from past VRCC entries
	Contact Joe Perez to bring the cash box & $300 in change to the race day registration table.

	Meet and greet sponsor (SRP) attendees (arrange shuttle & get sponsor t-shirts ready)
	Organize exhibitor spaces (White Bridge and/or Beasley Flats

	Develop surveys to evaluate the canoe challenge participants.
	Conduct the survey and tabulate the responses.
	Prepare a report on the results for the Canoe Challenge committee.

	Prepare traffic control (pedestrians and vehicles) plan. Identify number of volunteers necessary to implement plan, lost child plan, injured/ill person, fire, and on-river emergency/rescue, and security.
	Determine location for first aid stations (White Bridge, Clear Creek, & Beasley Flats).

	Prepare river safety information flyer for participants.
	Establish safety requirements for all participants (PFD's etc)
	Organize on-river safety boats during race.
	Identify race safety checkpoints (Clear Creek)
	Prepare an equipment list for safety items.

	Identify all facilities and equipment necessary.
	Identify the sources for acquiring the necessary equipment (Camp Verde Parks & Recreation Dept.).
	Prepare start and finish lines
	Get stopwatches and race clock (Dr. Hammersley)
	Set-up race registration desk at the start line and timing tables at the finish line and water table at Clear Creek.

	Identify the total number of volunteers necessary to implement the event.
	Create a master contact list, name, address, phone, e-mail, for all volunteers.
	Track the attendance and hours for all volunteers.

	Organize the race start and finish locations.
	Prepare/order racer identification numbers (Rainbow Systems.com) and provide them, with duct tape, to the racers on race day.

	Identify all potential sponsors and solicit their contributions.
	Write sponsor/donor thank you letters
	Prepare race t-shirts (design and vendor)
	Contact businesses in Northern Arizona with canoe race information flyer
	Prepare canoe race information flyer
	Prepare media release
	Develop marketing plan
	Create/order and price race awards necessary.

	Create/order the following signs: Race Start, Race Finish and directional signs (4) from the start to finish.
	Determine the number, construction, and cost of signs necessary
	Post signs on race day

	Prepare a parking plan to handle the cars for spectators and entrants.
	Prepare for parking control with volunteers.
	Prepare a shuttle system to get the entrants to drop off their canoes at put-in drive their vehicle to the take-out and get a shuttle back to the put-in.