interface.gif (22906 bytes)

Special Event Evaluation Form (Staff)

SPECIAL EVENT EVALUATION FORM

NAME OF EVENT: ______________________________________________________________________

COORDINATOR IN CHARGE: __________________________________ PHONE: ___________________

DATE & TIME HELD: _________________________________________________________

PLACE/FACILITY: ______________________________________________________________________

THEME: __________________________________  COLORS: ______________________________

ESTIMATED ATTENDANCE: ___ (youth); ___ (teens); ___ (adults); ___ (seniors); __________ (total)

1. Did you think there was sufficient publicity for the event (i.e. posters, flyers, buttons, display ads etc.).

    __________________________________________________________________________________________

    __________________________________________________________________________________________

2. Did you have enough materials and equipment to meet your needs?

    __________________________________________________________________________________________

    __________________________________________________________________________________________

3. Were decorations appropriate for the event? Were there enough? Did the quality meet your expectations?

   ___________________________________________________________________________________________

   ___________________________________________________________________________________________

4. Was the entertainment appropriate for event participants? Were there any unforeseen problems in entertainment arrangements?

   ___________________________________________________________________________________________

   ___________________________________________________________________________________________

5. Were you satisfied with the quality and quantities of the food?

    ___________________________________________________________________________________________

6. STAFF/VOLUNTEERS - Were there enough staff and volunteers to handle the event? Were they a properly trained to handle their duties? Please attach a list of the event staff names:

_________________________________________________________________________________________

7. FUNDS - Were there sufficient funds? If not, in what area were funds lacking and by how much?

    ________________________________________________________________________________________    

    ________________________________________________________________________________________

8. GIFTS/GIVE-A-WAYS - Were they appropriate? Were there enough?

    ________________________________________________________________________________________

    ________________________________________________________________________________________

9. FACILITY - Was the facility appropriate for the event? If not, what were the problems?

    _________________________________________________________________________________________

    _________________________________________________________________________________________

10. SERVICES - Were the services provided by Parks & Recreation, Public Works, Police, Fire, and any other City Department adequate? If not, how could they be improved?

    _________________________________________________________________________________________

    _________________________________________________________________________________________

11. OTHER     ________________________________________________________________________________

    _________________________________________________________________________________________

    _________________________________________________________________________________________

12. EVENT STRENGTHS     ____________________________________________________________________

    _________________________________________________________________________________________

    _________________________________________________________________________________________

13. EVENT WEAKNESSES     ___________________________________________________________________

    __________________________________________________________________________________________

    __________________________________________________________________________________________

14. Please give us your overall recommendations for chances and improvements to this event. Please include a financial report of all costs and expenditures, an Event Time Line from planning to conclusion with an evaluation.

    ____________________________________________________________________________________________

    ____________________________________________________________________________________________

    ____________________________________________________________________________________________

    ____________________________________________________________________________________________

    ____________________________________________________________________________________________

15. Attach to this report all flyers, forms, posters, photos, videos, slides, product samples, tickets, etc. in a three ring, binder.

[return to Special Event Primer] [Class]

Copyright 2001 Northern Arizona University, ALL RIGHTS RESERVED