| Date |
Action |
| January 15 |
 | Review any new information that may impact next parade (new
developments, traffic changes, construction of roads, houses etc.). |
| Review past Race budget. |
| Develop Race logo. |
| Review Award Categories. |
| Confirm the Special Use Permit has bee submitted for the Race/Parade. |
| Reserve Timing Clock (Flagstaff P & R) |
|
| February 15 |
| Revise and mail Entry Forms to past participants. |
| Revise and update Flyer. |
| Develop and distribute Press Release |
| Conduct marketing in local (Flagstaff, Sedona, Cottonwood, Camp Verde)
businesses (see Flyer Distribution List). |
| Reserve drink containers from McDonalds |
| Order balloons for arch. |
| Order Trophies & Ribbons |
| Order Race Numbers (200) from Pepsi. |
| Order Race Banners (Start & Finish) from Pepsi. |
| Contact businesses for drink & fruit donations. |
|
| March 1 |
| Second Press Release |
| Second marketing sweep. |
| Make race signs (Registration etc.) on plotter. |
| Reserve tables for registration, awards, water stations (4) and chairs
(4). |
| Make timing sheets (30) and get 6 clip boards and 20 pens/pencils. |
| Purchase sidewalk chalk AND safety pins (600) for race numbers (Walmart). |
|
| March 7 or last day to order. |
| Order T-shirts (pre-registered plus best guess for day-of
registration). |
|
| Day Before Race |
| Measure race course and mark start/finish lines, turns and water
stations |
| Pick up Helium tank and balloons (Pretty Party Place). |
| Pick up awards/ribbons. |
| Pick up T-shirts |
| Pick up tables (4) and chairs (4). |
| Purchase 100 water bottles, for finish line. |
| Pick up drink (McDonalds) containers CUPS (300) and food (oranges &
bananas; twenty lbs. of each). |
| Compile pre-registration sheets and timing sheets. |
|
| Race Day |
| 5:00 AM: construct balloon arch. |
| 6:30 AM: set up registration tables (2) and chairs & decorate tables. |
| 6:30 AM: set up Start banner/line set up balloon arch and finish line. |
| 7:00 AM: put water tables and staff out on race course. |
| 7:00 AM: put out one mile turn around traffic panel. |
| 7:00 AM: set up timing and finish line recording tables (2) & chairs
(4). |
| 8:00 AM: after race start put out cones for finish line chute. |
| 8:00 AM: staff finishing/recording table |
| 9:00 AM: race over |
| 9:00 AM: OR when last runner is in. Award ceremony for one mile and 5K |
| 9:00 AM: pick up and clean up all tables, food, drink and equipment.
Break down balloon arch and give to kids in Grandstand area. |
| Record all winners and their times and give a copy to Holly & Chuck. |
| 9:30 AM: Assist Parade staffing. |
|
| March 23 |
| Race review and evaluation. |
| Complete race budget. |
| Return timing clock. |
| Send out Thank You letters to donors and sponsors. |
| Provide all files for next year's Race committee to Chuck. |
|
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2001 Northern Arizona University, ALL RIGHTS RESERVED