| Date |
Action |
| March last year |
 | Contact Bill Cook and reserve White Bridge, Clear Creek and Beasley
Flats for next years Canoe Challenge. |
|
| January 20 |
| Review any new information that may impact next Canoe Challenge (new
developments, traffic changes, construction of roads, houses etc.). |
| Review past Canoe Challenge budget. |
| Contact ACA for event packet (Matt Hromada, CV) |
| Review Canoe Challenge logo. |
| Review Award Categories. |
| Confirm the Special Use Permit has bee submitted for the Canoe
Challenge (Matt Hromada and USFS). |
| Confirm that Sponsorship Form has been submitted to ACA. |
| Reserve Timing Clock (Flagstaff P & R) |
| Contact Arizona Fish & Game Department newsletter |
| Site inspection trip to Camp Verde. Meet with Matt Hromada. |
|
| February 25 |
| Revise Cover Letter and Entry Forms. |
| Mail cover letter and entry forms to past participants |
| Revise and update Flyer |
| Deliver Flyers and Entry Forms to Camp Verde Parks and Recreation
Dept. |
| Develop and distribute Press Release |
|
| March 5 |
| Conduct marketing in local (Flagstaff, Sedona, Cottonwood, Camp Verde)
businesses (see Publicity List). |
| Reserve drink containers from McDonalds |
| Order Trophies |
| Order Race Numbers (100) from Pepsi. |
| Order Race Banners (Start & Finish) from Pepsi. |
| Contact businesses for drink & fruit donations. |
| Second Press Release. |
|
| March 18 or last day to order. |
| Order T-shirts (pre-registered plus best guess for day-of
registration). |
| Arrange for tables, tent from CV |
| Arrange for music at White Bridge, Clear Creek and Beasley Flats. |
| Conduct river clean-up trip. |
|
| March 20 |
| Make waiver copies (USFS 150 & ACA 150 & ACA Minor 75) |
| Prepare timing sheets. |
| Pick up awards. |
| Pick up T-shirts |
| Final press release. |
|
| Day Before Canoe Challenge |
| Purchase 100 water bottles, for Clear Creek. |
| Purchase five rolls of duct tape to tape race numbers on canoes. |
| Pick up drink (McDonalds) containers CUPS (200). |
| Pick up/purchase oranges & bananas; twenty lbs. of each for finish
area. |
| Conduct final river safety trip. |
|
| Day of Canoe Challenge |
| 6:30 AM: set up registration area & decorate tables (banners). |
| 6:30 AM: set up Start and finish banners. |
| 7:00 AM: shuttle vans at Beasley Flats. |
| 7:00 AM: traffic pointers on locations. |
| 7:00 AM: parking staff on locations (White Bridge & Beasley Flats). |
| 8:00 AM: safety boaters on-river to assigned locations. |
| 9:00 AM: set up and staff Clear Creek site. |
| 9:00 AM: set up and staff timing and finish line recording tables (2)
& chairs (4). |
| 10:00 AM: Canoe Challenge starts (five waves 15 minutes apart by
category - kayaks/tandem canoe/solo canoe/family canoe/inflatables) |
| 10:30 AM: close down White Bridge and move to Beasley Flats. |
| 11:30 AM: OR when last boater is in, Award ceremony. |
| 1:00 PM: OR when last boater is in, pick up and clean up all tables,
food, drink and equipment. Return CV equipment. |
| 1:00 PM: Record & POST all winners and their times and give a copy to Matt &
Chuck. |
| Return all supplies, radios, and equipment to the appropriate
location. |
| Prepare and fax out final press release with event information and
winners list. |
|
| April 5 |
| Canoe Challenge review and evaluation. |
| Complete Canoe Challenge budget. |
| Send out Thank You letters to donors and sponsors. |
| Provide all files for next year's Canoe Challenge committee to Chuck. |
| Make sure list of participants and waivers are sent to ACA office. |
| Reserve facilities for next year. |
|
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2001 Northern Arizona University, ALL RIGHTS RESERVED