distance students special event assignments

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Assignments - Distance Students ONLY

Assignment: Distance Students Special Event Requirements: Deadline for all events is Monday April 27.

Every web based student is required to participate in a minimum of three (3) community or state-wide "Special Events" during the current semester. Every special event requires duties in a variety of program areas. However, to maximize your learning opportunities it is important that you contribute hours in as many different areas of the special event program as possible (see Group Project information below for a list of potential program areas). Working as a parking attendant will not be accepted. You may be paid staff or a volunteer for any special event. To ensure you receive credit for your efforts please be sure to follow the guidelines below.

How to Connect With a Special event:

Contact your local City Parks & Recreation Department, YMCA, Boys & Girls Club, Commercial Recreation businesses or other non-profit organizations to identify three community-wide special events you are interested in.

Special Event Requirements:

Complete a "Special Event Participation" form for each special event and fax or e-mail it to the Instructor for approval, prior to completing any special event. To receive credit for a special event the form must be approved by the Instructor before the event occurs.

Volunteer hours. You must contribute a minimum of four (4) hours for each of the three (3) special events, for a total of twelve (12) hours.

Student Event Journal

Each student will maintain a Special Event Journal. This Journal will contain ALL of your activities related to each event. Activities may include:

Name, date and time of the event.

How many participants were in the event?

Phone log: be sure to list the contact name; phone number; date; reason for call; total time spent on this activity

Meetings: be sure to list the contact name(s); location of meeting; date; reason for meeting; total time spent on this activity.

Organizational time: be sure to list the activity (creating budget, promotional materials, event schedule, site visit, etc.), location of activity, total time spent on the activity.

Errands: be sure to list your time spent on gathering materials, equipment, supplies; business names & locations; date.

Evaluation: The report should also include specific suggestions on how the event may be improved

what worked well;

what didn't work very well;

what didn't work at all; and

specific suggestions on how the event may be improved.

Submit your Event Journal to the Instructor within five (5) days of the event date.

Note: The journal will be a major factor in determining your grade for your assigned special event.

Submit assignments to the course facilitator using a MicrosoftWord format (.doc) or (.rtf), as an email attachment or a fax.

HOW TO CREATE AN E-MAIL ATTACHMENT

	Create your paper in MicrosoftWord as you would normally do.
	Save the document as .doc or .rtf file. (If you are not using MS Word save your file as .rtf)
	Save the paper (file) to your hard drive (drive "C" usually in "my documents") or to a disk (usually your A drive, 3 1/2 floppy).
	Open your e-mail program.
	Create a new message to your Instructor (charles.hammersley@nau.edu) OR (judith.hammersley@nau.edu)
	Somewhere in your e-mail program is "Attach file to new message" or something like it. Different e-mail programs use different wording.
	Click on the attach command.
	A box will appear and ask for the file name. You can select it from drive "C" , my documents, or the "A" drive if you saved your paper to that drive, or where ever you saved the file.
	That's all there is to it. The paper is now attached to the e-mail so just hit the Send button.

Please contact me if you are having any trouble with your email.

Assignment: FEMA Special Event Contingency Planning for Public Safety Agencies: Deadline is Friday, April 24.

As a special event planner many community events require intensive planning often with other community, state or Federal agencies. This online course from the Federal Emergency Management Administration emphasizes the many facets of special event planning.

Each student will complete the IS-15.A Special Event Contingency Planning for Public Safety Agencies online course and take the final exam. Select:

Option 1: Interactive Web-based Course - EMI learning site

Upon receiving a passing score (minimum of 75) on this exam, you will receive an email within one business day that contains a link to create your electronic certificate. The certificate will be in a Portable Document Format (PDF) file. You will be able to save and/or print the file.

Submit your "certificate of completion" to the course Instructor either on paper, by fax (928-523-2275) or email: judith.hammersley@nau.edu

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